Timesheet Status Indicators
Time Tracking uses visual indicators to quickly communicate the state of each employee’s timesheet entries.Daily Cell Status
Each cell in the weekly timesheet grid shows a colour-coded status:| Colour | Meaning |
|---|---|
| Green | Time fully logged for the day |
| Amber | Partial time entry (some hours logged but potentially incomplete) |
| Red | Time is due but has not been logged |
| Grey | No time expected (non-working day, leave, etc.) |
Reading the Grid
- Scan horizontally to see an individual employee’s week
- Scan vertically to see the team’s status for a particular day
- Look for red cells to quickly identify missing timesheet entries
Weekly Total Column
The total column aggregates all daily entries into a single hours/minutes figure. Compare this against expected hours to identify under- or over-reporting.Approval and Lock Status
Timesheets may have approval and lock statuses:- Locked entries cannot be modified (typically after manager approval)
- Unlocked entries can still be edited
Tips
- Log your time daily to maintain accuracy
- Review your weekly totals before the end of the week
- Ensure time is linked to the correct jobs and tasks for accurate project costing